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Best AI Note Takers 2025: Free & Paid Apps Compared

Viraj Mahajan
Viraj Mahajan Originally published Sep 28, 25, updated Dec 16, 25

You know the feeling; you leave the meeting or lecture and realize half of your notes are incomplete, or worse, you missed an important detail while trying to keep up. An AI note taker helps solve exactly that. Instead of splitting your focus between listening and typing, it captures the conversation for you and turns it into clear and searchable notes. From quick transcripts to clean summaries, the right AI note-taking app saves time and reduces stress.

In this guide, you will find the best free and paid AI note takers in 2025 and where they can make the most sense for your work, study, and personal use.

In this article
  1. Where an AI Note Taker Helps
  2. Best 10 AI Note Takers For Different Use Cases
  3. Quick Comparison Table for the Best 10 AI Note Takers
  4. Conclusion
  5. FAQs

Part 1. Where an AI Note Taker Helps

AI note takers increase productivity across six critical scenarios where capturing accurate word-to-word information with a traditional note-taking method may split your attention:

Business and Professional Meetings: When you stay engaged in meetings, AI automatically captures decisions, assigns action items, and tracks follow-ups. Now you can maintain eye contact and lead conversations instead of keeping attention on making notes.

Lectures and Academic Classes: Instead of listening to recorded lectures on repeat for any specific point, you can upload to record audio to an AI note taker, and it will automatically generate summaries, key concept extractions, and study materials. This way, AI improves comprehension and retention through written study guides.

Interviews and Journalistic Work: You can capture verbatim quotes with precise timestamps for easy reference and fact-checking. AI transcription achieves up to 90% accuracy while extracting key themes and generating searchable notes.

Creative Sessions: You can document every idea without interrupting creative flow, then use AI to identify patterns, connections, and actionable insights across multiple sessions.

Medical and Legal Consultations: AI generates compliance-ready transcripts with speaker identification and timestamp accuracy for patient records or legal documentation.

Personal Productivity and Lifelong Learning: AI can turn voice memos, meeting notes, and research materials into organized knowledge bases that surface relevant information when needed. AI connects related concepts across different sessions as well.

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Part 3. Quick Comparison Table for the Best 10 AI Note Takers

Here is the comparison table of the best AI note takers, so you can make the right choice:

Comparison of AI & Media Tools (Languages, Batch, Formats, Product Type)
Tool Multiple Language Support Batch Process Suppouance, and domain knowledge to deliver accurate meaning rather than literal translations. The platform works directly through system audio on Mac and Windows without requiring meeting bots to join calls.

jotme homepage

Best for: International teams, sales professionals, and customer success managers conducting multilingual business meetings requiring contextual understanding.

Pros
  • Context-aware translation goes beyond literal word translation to capture actual meaning and industry-specific terminology.
  • No meeting bots join calls, ensuring privacy and avoiding awkward bot introductions during client meetings.
  • Available as both a desktop app and a Chrome extension, providing flexibility across different meeting platforms and workflows
Cons
  • Pricing starts at premium levels with limited free trial options compared to other AI note-taking solutions.
  • Requires specific system audio setup on Mac/Windows, which may present technical challenges for some users
  • Focusing on translation features may provide fewer pure transcription capabilities compared to dedicated note-taking tools.

3. Notta

Notta delivers comprehensive AI transcription services across mobile, desktop, and web platforms with 98.8% accuracy in 58 languages. The platform combines real-time meeting transcription with powerful AI analysis tools for generating summaries, action items, and searchable meeting archives.

notta homepage

deoconverter/a home2022/video-compressor-yletyle-download-btn.6S00 class="img-fluid app-btn" alt="app store btn">Part 2. Best 10 AI Note Takers For Different Use Cases

Here is the list of the best 10 AI note takers that you can use for recorded lectures,ltip 1 2.06conference024C2"even sales calls.

1. Wondershare 68 120.46957

Sometimes, when the meeting organizer forgets to add the AI bot to the meeting to take notes in real-time, do not worry; you can record the whole meeting, and instead of taking notes manually, upload that recorded file to Wondershare 68 120.46957.etinwill turn your speech into text in ducdifferent languages. All you need to upload the pre-recorded lectures,ltip 1 2.06and interview record1 2.1.44C8 120.4695706choose the language, and it will turn into readable notes in minutes. This way, it also overcomes the language barri57.

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Best for: Content 123.1or.06podcaster.06businesses,lstudent.06and video professionals who need transcription while converting media files.

Pros 4C2">S="httpow2Hchn1L17 goe co2H198esent78 0 2ncti<7522Care. Tlat07ws, wh1C10 ower5.nd voweV3.79 desL17eselat07ws1hinkosanncti<751hicti87 2H198es1hiat07 n1L17 gottph 91H7M9C39V5Ct d.2041.0001C
  • Batch transcription of up to 20 files simultaneously with accuracy
  • / h1.44use, even for beginners
  • Along with audio features, you also get image6and video editing capabilities, lslabcoit a comprehensive tool.
  • Free plan restricts recordings to a 3-minute maximum length, limiting usefulness for longer meetings
  • Premium subscription pricing becomes expensive for heavy usage across large teams
  • Occasional speaker misidentification in meetings with similar-sounding voices or background noise ()

"The cross-platform sync is game-changing for remote work. I start recordings on mobile and finish reviewing summaries on desktop seamlessly." (

"Wondershare 68 120.46957 makes converting 4K6and 8K video files a b arze, ensuring high-speed performance. Additionally, it simplistrs video compression06all while offering an intuitive and user-friendly interface for seamless navigation." (G2)

2. JotMe

JotMe offers multi>t ualltip 1 2. with ns-imxtuallAI translation, meeting notes, and transcription in over 70 languages. Unlike traditional word-for-word translators, JotMe understands industry ns-imxt, nuance, and domainon=load" ga.44deliver accurate meaning rath"32 han literal translations. The platform works directly through system audio on Mac and W"0 0 F without requiring meeting bot.1.44join calls.

  • Requires Notion AI subscription in addition to regular Notion workspace costs
  • Limited speaker identification and lacks advanced transcription features like CRM synchronization
  • Recording quality depends on the device microphone and system audio settings, rather than optimized meeting software

"The local recording approach gives us complete control over sensitive client discussions while still getting AI-powered summaries." (Reddit)

7. tl;dv

tl;dv specializes in meeting video analysis and insight extraction, automatically recording Zoom, Google Meet, and Microsoft Teams calls while generating timestamped highlights and searchable transcripts. The platform excels at identifying key moments and creating shareable video clips for team collaboration and training purposes.

tl;dv homepage

Best for: Product managers, UX researchers, and sales teams who need to analyze meeting content and extract actionable insights from customer feedback.

Pros
  • Unlimited free meeting recordings with comprehensive transcription and basic AI summary features included
  • Advanced video clip creation allows sharing specific meeting moments with stakeholders who missed the original calls
  • Weekly digest emails provide summaries of key topics, feature requests, and competitor mentions across all meetings
Cons
  • Occasional delays in video processing and speaker identification accuracy during high-volume usage periods
  • No dedicated mobile application limits accessibility for users who primarily work from mobile devices
  • Video file storage requirements can consume significant bandwidth and storage space for frequent users ()

"tl;dv transformed our user research process – I can ask the AI about specific features mentioned across 20 customer interviews and get timestamped answers instantly." (G2)

8. Fellow

Fellow provides enterprise-grade meeting intelligence, combining pre-meeting preparation with post-call action item management and CRM synchronization. The platform offers comprehensive meeting analytics and team collaboration features designed for revenue teams and professional service organizations.

fellow homepage

Best for: Revenue teams, account managers, and consultants who need detailed meeting intelligence integrated with sales workflows and client management systems.

Pros
  • AI copilot answers complex queries, such as deal risk identification and client relationship analysis, across the meeting history.
  • Professional speaking time analytics help managers provide coaching feedback and improve team meeting effectiveness
  • HubSpot and Salesforce integration ensures that meeting insights are automatically updated in customer records and deal stages.
Cons
  • Occasional delays in video processing and speaker identification accuracy during high-volume usage periods
  • No dedicated mobile application limits accessibility for users who primarily work fromIt offers nal calls< storage spac25 10.1638
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    • Free plan restricts recordings to a 3-minute maximum length, limiting usefulness for longer meetings
    • Premium subscription pricing becomes expensive for heavy usage across large teams
    • Occasional speaker misidentification in meetings with similar-sounding voices or background noise ()

"The cross-platform sync is game-changing for remote work. I start recordings on mobile and finish reviewing summaries on desktop seamlessly." (

Best for: Revenue teams, account managers, and consultants who need detailed meeting intelligence integrated with sales workflows and client management systems.

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Part 3. Quick Comparison Table for the Best 10 AI Note Takers

Here is the comparison table of the best AI note takers, so you can make the right choice:

Comparison of AI & Media Tools (Languages, Batch, Formats, Product Type)
Tool Multiple Language Support Batch Process Suppouance, and domain knowledge to deliver accurate meaning rather than literal translations. The platform works directly through system audio on Mac and Windows without requiring meeting bots to join calls.

jotme homepage

Best for: International teams, sales professionals, and customer success managers conducting multilingual business meetings requiring contextual understanding.

Pros
  • Context-aware translation goes beyond literal word translation to capture actual meaning and industry-specific terminology.
  • No meeting bots join calls, ensuring privacy and avoiding awkward bot introductions during client meetings.
  • Available as both a desktop app and a Chrome extension, providing flexibility across different meeting platforms and workflows
Cons
  • Pricing starts at premium levels with limited free trial options compared to other AI note-taking solutions.
  • Requires specific system audio setup on Mac/Windows, which may present technical challenges for some users
  • Focusing on translation features may provide fewer pure transcription capabilities compared to dedicated note-taking tools.

3. Notta

Notta delivers comprehensive AI transcription services across mobile, desktop, and web platforms with 98.8% accuracy in 58 languages. The platform combines real-time meeting transcription with powerful AI analysis tools for generating summaries, action items, and searchable meeting archives.

notta homepage

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    • Occasional delays in video processing and speaker identification accuracy during high-volume usage periods
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      10. Mem

      Mem functions as an AI-powered "second brain" that organizes notes, meetings, emails, and voice memos while automatically creating connections between related information. The platform utilizes advanced AI to surface relevant context and generate insights from your entire knowledge base, rather than focusing solely on meeting transcription needs.

      mem homepage

      Best for: researchers and executives who need comprehensive information management.

      Pros
      • The Related Notes feature automatically surfaces forgotten information and relevant context when working on similar projects or topics.
      • AI Copilot generates project briefs, emails, and documents using months of accumulated notes and meeting context as source material.
      • Cross-platform synchronization ensures seamless access to an organized knowledge base from desktop, mobile, and web applications.
      Cons
      • No direct meeting recording functionality is required for importing transcripts or manually typing notes from other sources.
      • Desktop feature releases typically occur before mobile updates, creating temporary functionality gaps between platforms.
      • So many features are missing in the note-taking feature, as sometimes bullet lists are missing, and lines are mixed up ()

      I've heard many people, including mem.ai users, complaining about the software. Some say it's impractical, others say development has stopped, and it lacks necessary features. Is this true? Can anyone share their experience using mem.ai? Reddit

      Part 3. Quick Comparison Table for the Best 10 AI Note Takers

      Here is the comparison table of the best AI note takers, so you can make the right choice:

      Comparison of AI & Media Tools (Languages, Batch, Formats, Product Type)
      Tool Multiple Language Support Batch Process Support Media Format Support Product Type
      Wondershare UniConverter Yes
      • Context-aware translation goes beyond literal word translation to capture actual meaning and industry-specific terminology.
      • No meeting bots join calls, ensuring privacy and avoiding awkward bot introductions during client meetings.
      • Available as both a desktop app and a Chrome extension, providing flexibility across different meeting platforms and workflows
      Cons
      • Pricing starts at premium levels with limited free trial options compared to other AI note-taking solutions.
      • Requires specific system audio setup on Mac/Windows, which may present technical challenges for some users
      • Focusing on translation features may provide fewer pure transcription capabilities compared to dedicated note-taking tools.

      3. Notta

      Notta delivers comprehensive AI transcription services across mobile, desktop, and web platforms with 98.8% accuracy in 58 languages. The platform combines real-time meeting transcription with powerful AI analysis tools for generating summaries, action items, and searchable meeting archives.

      notta homepage

      Best for: Sales teams and students who need flexible transcription access across multiple devices and platforms.

      Pros
      • Multi-platform synchronization ensures access to transcriptions from any device
      • High transcription accuracy (98.8%) with rapid processing speeds for time-sensitive meetings
      • AI mind-mapping feature helps visualize meeting relationships and key concept connections ()
      Cons
      • Free plan restricts recordings to a 3-minute maximum length, limiting usefulness for longer meetings
      • Premium subscription pricing becomes expensive for heavy usage across large teams
      • Occasional speaker misidentification in meetings with similar-sounding voices or background noise ()

      "The cross-platform sync is game-changing for remote work. I start recordings on mobile and finish reviewing summaries on desktop seamlessly." (Reddit)

      4. Otter.ai 

      Otter.ai fits into your workflow when searching for the best AI note-taking experience: you simply schedule your Zoom, Teams, or Google Meet, and OtterPilot automatically joins and starts transcribing every word as it happens. With 95% accuracy in speaker identification and instant keyword extraction, Otter.ai, an AI note taker, makes it easy to generate actionable meeting notes and summaries for any type of discussion—no more juggling sticky notes or scrambling after meetings.

      otter.ai homepage

      Best for: Project managers and team leads who want all their conversations, action items, and follow-ups organized in one searchable place by their AI note-taking app.

      Pros

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        Part 3. Quick Comparison Table for the Best 10 AI Note Takers

        Here is the comparison table of the best AI note takers, so you can make the right choice:

        Comparison of AI & Media Tools (Languages, Batch, Formats, Product Type)
        Tool Multiple Language Support Batch Process Suppouance, and domain knowledge to deliver accurate meaning rather than literal translations. The platform works directly through system audio on Mac and Windows without requiring meeting bots to join calls.

        jotme homepage

        Best for: International teams, sales professionals, and customer success managers conducting multilingual business meetings requiring contextual understanding.

        Pros
        • Context-aware translation goes beyond literal word translation to capture actual meaning and industry-specific terminology.
        • No meeting bots join calls, ensuring privacy and avoiding awkward bot introductions during client meetings.
        • Available as both a desktop app and a Chrome extension, providing flexibility across different meeting platforms and workflows
        Cons
        • Pricing starts at premium levels with limited free trial options compared to other AI note-taking solutions.
        • Requires specific system audio setup on Mac/Windows, which may present technical challenges for some users
        • Focusing on translation features may provide fewer pure transcription capabilities compared to dedicated note-taking tools.

        3. Notta

        Notta delivers comprehensive AI transcription services across mobile, desktop, and web platforms with 98.8% accuracy in 58 languages. The platform combines real-time meeting transcription with powerful AI analysis tools for generating summaries, action items, and searchable meeting archives.

        notta homepage

        Best for: Sales teams and students who need flexible transcription access across multiple devices and platforms.

        Pros
        • Multi-platform synchronization ensures access to transcriptions from any device
        • High transcription accuracy (98.8%) with rapid processing speeds for time-sensitive meetings
        • AI mind-mapping feature helps visualize meeting relationships and key concept connections ()
        Cons
        • Free plan restricts recordings to a 3-minute maximum length, limiting usefulness for longer meetings
        • Premium subscription pricing becomes expensive for heavy usage across large teams
        • Occasional speaker misidentification in meetings with similar-sounding voices or background noise ()

        "The cross-platform sync is game-changing for remote work. I start recordings on mobile and finish reviewing summaries on desktop seamlessly." (Reddit)

        4. Otter.ai 

        Otter.ai fits into your workflow when searching for the best AI note-taking experience: you simply schedule your Zoom, Teams, or Google Meet, and OtterPilot automatically joins and starts transcribing every word as it happens. With 95% accuracy in speaker identification and instant keyword extraction, Otter.ai, an AI note taker, makes it easy to generate actionable meeting notes and summaries for any type of discussion—no more juggling sticky notes or scrambling after meetings.

        otter.ai homepage

        Best for: Project managers and team leads who want all their conversations, action items, and follow-ups organized in one searchable place by their AI note-taking app.

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        Part 3. Quick Comparison Table for the Best 10 AI Note Takers

        Here is the comparison table of the best AI note takers, so you can make the right choice:

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        Comparison of AI & Media Tools (Languages, Batch, Formats, Product Type)
        Tool Multiple Language Support Batch Process Suppouance, and domain knowledge to deliver accurate meaning rather than literal translations. The platform works directly through system audio on Mac and Windows without requiring meeting bots to join calls.

        jotme homepage

        Best for: International teams, sales professionals, and customer success managers conducting multilingual business meetings requiring contextual understanding.

        Pros
        • Context-aware translation goes beyond literal word translation to capture actual meaning and industry-specific terminology.
        • No meeting bots join calls, ensuring privacy and avoiding awkward bot introductions during client meetings.
        • Available as both a desktop app and a Chrome extension, providing flexibility across different meeting platforms and workflows
        Cons
        • Pricing starts at premium levels with limited free trial options compared to other AI note-taking solutions.
        • Requires specific system audio setup on Mac/Windows, which may present technical challenges for some users
        • Focusing on translation features may provide fewer pure transcription capabilities compared to dedicated note-taking tools.

        3. Notta

        Notta delivers comprehensive AI transcription services across mobile, desktop, and web platforms with 98.8% accuracy in 58 languages. The platform combines real-time meeting transcription with powerful AI analysis tools for generating summaries, action items, and searchable meeting archives.

        notta homepage

        Best for: Sales teams and students who need flexible transcription access across multiple devices and platforms.

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