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How to Send Large Video Files Via Email: Best 5 Ways

Viraj Mahajan
Viraj Mahajan Originally published Jun 03, 25, updated Jul 21, 25
7 min(s)

Have you ever tried to send that perfect video clip only to get the dreaded "file too large" error? You are not alone. Sharing presentations, memories, or marketing videos through email can be frustrating when you hit those pesky size limitations.

Fortunately, learning how to email large video files does not have to be complicated. In this guide, we will explore five proven methods to share your videos effortlessly, from simple compression techniques to cloud-based solutions that maintain quality. First, let's learn why sending videos through email is essential.

In this article
  1. Why Send Videos Through Email
  2. Common Email File Size Limitation
  3. How to Send Large Videos by Converting File Format
  4. How to Send Large Videos at Lossless Quality by Compression
  5. How to Send Large Videos with a Link on Cloud
  6. How to Send a Large Video with a YouTube Link
  7. How to Send Large Videos with ZIP Files
  8. Conclusion
  9. FAQs

Part 1. Why Send Videos Through Email

Learning how to send large videos via email is equally essential to understanding why we send videos through email. Video email can transform your communication strategy, making your messages more memorable and effective than plain text alone. Here is why you should consider sending videos via email.

Create a Personal Connection

When you send a video, recipients can see your face and hear your voice, making them feel like they’re talking to you rather than just reading another email in their inbox.

Save Time

Instead of typing out lengthy explanations, you can quickly record yourself explaining complex concepts, which saves you time and ensures your messages are understood exactly as intended.

Stand Out in Crowded Inboxes

With hundreds of emails flooding people's inboxes daily, a video thumbnail instantly makes your message more eye-catching and memorable than text-only emails from your competitors.

Increase Conversion Rates

Video in emails has been shown to boost click-through rates and increase conversion rates significantly because it builds trust and creates a stronger call to action.

Simplify Complex Information

Some topics are just difficult to explain in writing. Videos allow you to demonstrate products, walk through processes, or explain complicated ideas visually, making them much easier to understand.

Part 2. Common Email File Size Limitation

When seeking how to send large video files through email, it becomes easy when you are aware of the size limit of commonly used email services, such as Gmail, Outlook, and more. Here is a quick look at the limits:

Email Service

Attachment Limit

Gmail

25MB

Outlook

20MB

Hotmail

20MB

iCloud Mail

20MB

Yahoo Mail

25MB

ProtonMail

25MB

AOL Mail

25MB

GMX

50MB

If your video exceeds these limits, you will need to use one of the methods we discussed below.

uniconverter video converter

Batch Video Compressor on Win and Mac

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Part 3. How to Send Large Videos by Converting File Format

One of the easiest ways to learn how to email large video files is to use reliable and user-friendly tools like Wondershare UniConverter. Here is a step-by-step guide for using Wondershare UniConverter’s Video Converter.

Step 1

On UniConverter's homepage, click "Converter > Add File" and upload your MP4.

wondershare uniconverter add files

Step 2

Once the video is uploaded, you can choose from several video conversion options. You can convert MP4 to MOV, MKV, or more and make your video 720P in HD (1280*720).

wondershare uniconverter convert video

Step 3

You can also add subtitles and an audio track to your video files. Click the "Convert All" button in the lower left corner to save the changes.

wondershare uniconverter convert all

  *Pro Tip:

  Wondershare UniConverter lets you convert batch audio and video files simultaneously, saving you time and improving productivity.

 wondershare uniconverter batch converter

Part 4. How to Send Large Videos at Lossless Quality by Compression

When looking for how to send a big video file through email by compression and without losing its quality, Wondershare UniConverter comes in with its easy-to-use video compression feature. Below is a step-by-step process to compress your video so you can share it easily via email.

Step 1

Open the app, click the "Compressor" option on the left sidebar of the homepage, and add one or more files to compress at once.

wondershare uniconverter compressor

Step 2

Once the file is uploaded, click "Resize" to compress it. You have two options: "AI Compression" and "Basic Compression." Using the slider, you can compress from low to high quality or even change the format, along with the preview feature.

wondershare uniconverter ai compression

Step 3

 In "Basic Compression," compress the file, manually change the file size, and change the format. You can see the changes by clicking the "Preview" option.

wondershare uniconverter basic compression

  *Pro Tip:

  When using a compressor, you can customize frame rate, resolution, audio encoder, and more.

wondershare uniconverter advanced settings

uniconverter video converter

Batch Video Compressor on Win and Mac

Easily Batch Compress Any Video Format with Lossless Quality at One Click.

Part 5. How to Send Large Videos with a Link on Cloud

When learning how to email large video files with a link on the Cloud, the step-by-step guide below will help you.

Step 1

Go to Google Drive and click "New"> "File upload."

google drive file upload

Step 2

Select your video and upload it. Once uploaded, right-click the file and select "Copy link."

google drive copy link

Step 3

Set permission (e.g., "Anyone with the link can view").

google drive set permission

Step 4

Copy the link, paste it into your email, and send it. If you forget to change the viewing permission before sending it, it will ask you to do so.

Part 6. How to Send a Large Video with a YouTube Link

Do you also wonder how to email a large video file with a YouTube link? Following these simple steps can be super convenient.

Step 1

Open YouTube, click the "+" icon, and select "Upload video."

youtube upload video

Step 2

Choose your video file and set its privacy (Public, Unlisted, or Private). Unlisted is best for sharing with selected people. Then, finish uploading and processing.

youtube set visibility

Step 3

Copy the video link, paste it into your email, and send it. Your recipient can watch the video without downloading anything.

Part 7. How to Send Large Videos with ZIP Files

How to email large video files quickly? It can become easier with ZIP files. Zipping can shrink files and bundle multiple videos together. Here is the step-by-step guide for Windows and Mac:

Step 1

Locate your video files. Right-click and select "Send to > Compressed folder" (Windows) or "Compress" (Mac).

mac compress image

Step 2

A .zip file will appear. Attach this .zip file to your email and share it.

mac zip file

Part 8. Conclusion

Now you know exactly how I can send a long video through email despite those frustrating size limitations. Whether you compress, convert formats, use cloud services, upload to YouTube, or simply zip your files, sharing videos has never been easier.

For the most versatile solution, Wondershare UniConverter stands out as your all-in-one tool. It offers high-quality compression and format conversion that maintains your video's integrity. Give it a try today and see how to email large files hassle-free without reducing the quality, regardless of email service limitations!

uniconverter video converter

Batch Video Compressor on Win and Mac

Easily Batch Compress Any Video Format with Lossless Quality at One Click.

FAQs

  • 1. What is the best video format for emailing large files?
    MP4 with the H.264 codec is the best format for emailing videos. It is a good choice due to its balance of compression and compatibility across various platforms and devices. This format offers high quality with relatively small file sizes.
  • 2. How can I reduce the size of a video for email?
    To reduce the size of your video, you can use the Wondershare UniConverter tool. Its batch audio/video/image compression feature reduces the size of multiple files without ruining the quality in one go.
  • 3. Will compressing a video ruin its quality?
    Compressing a video can reduce quality, but using the right tool like UniConverter can shrink the file size while keeping most of the detail. After compression, it also lets you preview your file, allowing you to check the quality firsthand.
  • 4. What affects the size of a video file?
    Video file size depends on resolution, bitrate, length, codec, and audio quality. Higher resolution and bitrate mean larger files, while an efficient codec like H.264 keeps size down without major quality loss.
Viraj Mahajan
Viraj Mahajan Jul 21, 25
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